Privacy policy

Confidentiality and Protection of Personal Data

Effective Date: July 5, 2025

Wazi Empire (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal data of our customers, applicants, visitors, and partners. This Privacy Policy outlines how we collect, use, store, and protect your personal information, and your rights regarding your data.

1. Policy Objective and Scope

This Privacy Policy explains how Wazi Empire processes personal data for individuals including:

Customers and website visitors
Job applicants
Partners and suppliers
Members and newsletter subscribers
Visitors to our physical or online store

The purpose of this policy is to ensure transparency regarding the personal information we collect and how we safeguard it in accordance with applicable U.S. data protection regulations and global privacy principles.

2. Applicants

2.1 Personal Data Collected from Job Applicants

If you apply for a position at Wazi Empire, we may collect and process information such as:

Full name, address, email, phone number, date of birth
Educational background, work experience, and certifications
Interview notes (phone, video call, or in-person)
Reference information and background check details
Assessment results (skills, aptitude, personality, etc.)
Salary expectations and any disclosed health information
Criminal records or other legal documentation, when applicable

2.2 Why We Collect Applicant Data

We collect and process applicant information for purposes such as:

Evaluating qualifications, skills, and fit for the role
Validating application information through references
Contacting applicants during or after the recruitment process
Complying with labor and employment regulations
Improving our hiring practices and internal recruitment systems
Ensuring workplace safety and legal obligations

2.3 How We Collect Applicant Data

Applicant data may be collected through:

Online or printed job applications
CVs/resumes submitted by email or through career platforms (e.g., LinkedIn)
Referrals or recruitment agencies
Video interviews and screening calls
Internal assessment tests or evaluations

All data may be processed manually or through secure electronic systems by our HR team.

3. Applicant Reference Checks

Wazi Empire may contact references to verify the accuracy of applicant-provided information. This may include sharing or collecting data such as:

Work history and professional conduct
Educational background
Identity confirmation

You will always have the right to inquire about how your reference information is processed.

4. Applicant Rights Regarding Personal Data

Applicants have the right to:

Request access to their personal data
Ask for correction or deletion of inaccurate or outdated data
Object to or restrict certain forms of data processing
Withdraw consent at any time, where applicable

To exercise any of these rights, please contact us at:
📧 support@waziempire.com

5. Retention of Applicant Data

If an applicant is hired, the personal data collected during recruitment will be transferred to their employee file.

If not hired, personal data will be securely stored for a limited time in accordance with legal requirements or internal HR policy, after which it will be securely deleted or anonymized unless further consent is obtained.

6. Security of Applicant Data

Wazi Empire takes your privacy seriously. We implement strict administrative, technical, and physical safeguards to protect all personal data—regardless of whether it belongs to a customer, applicant, or business partner.

Terms and Conditions for Processing Personal Data

At Wazi Empire, we process personal data in compliance with applicable privacy laws and in alignment with principles of transparency, fairness, and necessity. Consent is one of the legal bases for processing personal information—but not the only one. Personal data may also be processed under other lawful conditions, as outlined below.

The legal basis for data processing may include one or more of the following:

1. Legal Obligation

Wazi Empire may process your personal data without explicit consent where required by law. For example, certain personal data may be processed to comply with regulations related to online purchases, billing, refunds, fraud prevention, and tax reporting.

2. Inability to Obtain Consent Due to Emergency or Impossibility

In exceptional situations where the individual is unable to provide consent (e.g., emergency medical cases or legal incapacity), Wazi Empire may process data to protect that person’s or another individual’s life, health, or vital interests.

3. Contractual Necessity

We may process personal data without explicit consent when it is required for the performance of a contract—for example, to fulfill an order, ship a product, manage returns, or provide customer support.

4. Compliance with Legal Obligations

Personal data may be processed to fulfill Wazi Empire’s legal responsibilities, such as maintaining proper financial records, complying with court orders, or reporting to government agencies when legally required.

5. Data Made Public by the Individual

If an individual voluntarily shares personal data in a public space—such as social media or product reviews—Wazi Empire may process and store this data in line with the intended purpose and visibility scope.

6. Protection or Establishment of Legal Rights

Wazi Empire may process personal data when it is necessary to establish, exercise, or defend legal rights. For example, data may be stored in connection with customer complaints, warranty claims, or disputes related to orders or returns.

7. Legitimate Business Interests

We may process personal data without explicit consent if doing so is necessary for Wazi Empire’s legitimate business interests and provided it does not override your fundamental rights and freedoms. Examples include:

Analyzing customer satisfaction surveys
Improving website experience and security
Preventing fraud or abuse
Marketing to existing customers (in accordance with applicable laws)

8. Employee Data Processing

For Wazi Empire team members, personal data is processed based on explicit consent only when it cannot be processed under one of the lawful bases listed above.

Special Categories of Personal Data (“Sensitive Data”)

Certain personal data—such as health information or other sensitive identifiers—are considered special categories and require additional protection.

Processing Sensitive Data with Consent

Wazi Empire may process sensitive personal data only with your explicit consent, and only for purposes permitted under this Privacy Policy. This includes any data related to health, identity documents, or protected characteristics.

Processing Sensitive Data Without Consent

In very limited cases, we may process sensitive data without consent, but only under strict conditions, such as:

When required by law (e.g., fraud investigation, tax compliance)
When necessary for public health or legal compliance and handled by professionals bound to confidentiality

Wazi Empire ensures that appropriate safeguards—both technical and administrative—are in place to protect such data at all times.

Enlightening and Informing Individuals

Wazi Empire is committed to transparency in how we collect, use, and store your personal data. When collecting personal data, we inform individuals of:

The identity and contact details of Wazi Empire
The purpose of processing the data
The categories of personal data being collected
How the data will be used and with whom it may be shared
The legal basis for processing the data
Your rights under applicable privacy laws

If you have any questions about how your personal data is handled, please contact us at:
📧 support@waziempire.com

Physical visitors to Wazi Empire’s premises are informed of the presence of any surveillance (e.g., video cameras) through visible signage, where applicable.

Online visitors are informed of data practices through this Privacy Policy, our Cookie Policy, and notices displayed across www.waziempire.com. Registered members receive additional disclosures when signing up or placing orders.

Categories of Personal Data Collected

Wazi Empire may collect and process the following types of personal data, depending on your interaction with us:

Identity Information (name, date of birth, etc.)
Contact Details (email, phone number, address)
Location Information
Payment and Financial Data
Order History and Transaction Details
Customer Service Records
Device and Usage Data (IP address, browser, session info)
Social Media Interaction Data (if you engage with us via social channels)
Applicant Information (CVs, experience, interview notes)
Supplier Information (contracts, compliance, certifications)

Purpose of Personal Data Processing

We process personal data only where legally permitted and for the following purposes:

For Customers:

To fulfill and deliver your orders
To manage returns, exchanges, and refunds
To provide customer support and respond to inquiries
To send order updates, promotions, and service-related communication
To improve our services, website, and user experience
To comply with legal, financial, or tax obligations
To personalize your shopping experience and show relevant products/offers
To prevent fraud or misuse of our services
To process payments and maintain financial records

For Job Applicants:

To assess job applications and contact candidates
To conduct interviews and manage recruitment workflows
To verify qualifications and references
To comply with labor regulations and employment law
To build a talent pool for future opportunities

For Suppliers and Partners:

To manage contracts and business relationships
To ensure regulatory compliance (e.g., health & safety, legal certifications)
To process payments and monitor service delivery
To evaluate vendor performance and qualifications
To ensure confidentiality and data protection compliance
To plan and execute marketing and product development collaborations

For Website Visitors:

To maintain website security and performance
To understand browsing behavior and improve user experience
To collect analytics and performance metrics via cookies and similar tools
To comply with U.S. digital commerce regulations

Transfer of Personal Data to Third Parties (Domestic & International)

Your personal data may be shared with third parties only when necessary and with appropriate safeguards in place. These may include:

Payment processors (e.g., Shopify Payments, PayPal, Stripe)
Shipping and logistics partners (e.g., USPS, DHL, FedEx)
Marketing and email platforms (e.g., Klaviyo, Mailchimp)
IT and analytics service providers (e.g., Google, Meta, Hotjar)
Legal, tax, or governmental authorities (when legally required)
Our affiliates or business partners under strict confidentiality agreements

Some of these third parties may be located outside the United States. When transferring data internationally, we ensure that suitable legal and technical safeguards are in place.

Retention of Personal Data

Wazi Empire retains personal data only for as long as necessary to fulfill the purpose for which it was collected, including to satisfy any legal, accounting, or reporting requirements.

Typical retention periods include:

Data Type	Retention Period
Customer Order Information	5 years (for tax and support purposes)
Job Applications	1 year (unless hired or required by law)
Newsletter Subscription Data	Until user unsubscribes
Website Analytics Data	Up to 26 months (Google Analytics default)
Supplier/Contract Data	7 years (as required by business law)

After the applicable retention period, we securely delete or anonymize your data.

Retention Periods of Personal Data

Wazi Empire retains your personal data only for as long as is reasonably necessary for the purposes outlined in this policy, or as required by applicable law. Below is an overview of typical data types and their retention durations:

Data Group	Type of Data	Retention Period
Customers	Identity, Contact, Financial, Order History	10 years after the last transaction
Job Applicants	Resume, Contact Info, Interview Notes	3 years if not hired; becomes employee record if hired
Employees & Interns	Personal, Financial, Employment, Health, Legal	10 years after end of employment/internship
Suppliers & Contractors	Identity, Contact, Contractual, Compliance	10 years after end of business relationship
Marketing Subscribers	Email, Contact, Communication Preferences	Until user unsubscribes
Website Visitors (Non-Members)	Cookies, IP, Usage Logs	2 years
Photo/Video Records	Employee/Model Images or Videos	70 years (marketing/media content archive)

Data that has fulfilled its purpose or reached the end of its retention period will be deleted or anonymized securely.

Data Security Measures

Wazi Empire takes your privacy seriously. We employ strong administrative, technical, and physical safeguards to protect your data from:

Unauthorized access or use
Accidental loss, alteration, or destruction
Data breaches or cyberattacks

Security measures include but are not limited to:

Access control and role-based permissions
Encrypted communication and secure hosting
Regular software and system updates
Staff training and non-disclosure agreements
Surveillance and monitoring (where applicable)

Private or sensitive data (e.g., health, identity documents) is handled with additional care and stored in restricted-access environments.

Any attempt at unauthorized access or misuse is logged and investigated. In the rare case of a data breach, Wazi Empire will notify affected individuals and authorities as required by law.

Your Rights Regarding Personal Data

Depending on your jurisdiction (such as under CCPA, GDPR, or local privacy laws), you may have the following rights:

To know what personal data we collect
To request a copy of your data
To correct inaccurate or incomplete information
To request deletion ("Right to be Forgotten")
To restrict or object to certain types of data processing
To withdraw your consent at any time
To opt out of marketing communications
To lodge a complaint with a data protection authority

How to Exercise Your Rights:

To make a request regarding your personal data, please email us at:
📧 support@waziempire.com
Include your full name, email, and details of your request. We may need to verify your identity before proceeding. You will receive a response within the legally required timeframe.

Changes to This Privacy Policy

This Privacy Policy is effective as of the date listed below and may be updated from time to time to reflect changes in our practices, services, or legal obligations.

Any updates will be posted on this page, and where appropriate, we may notify you via email or through your account dashboard.

Last updated: July 5, 2025
You can always review the latest version at: www.waziempire.com/privacy-policy

Annex – Definitions

Personal Data: Any information that identifies or can be used to identify an individual.
Private Personal Data: Sensitive data like health, biometric info, religious beliefs, or government IDs.
Processing: Any operation performed on personal data—collection, storage, use, transfer, deletion.
Data Subject: The individual whose data is being processed.
Data Controller: Wazi Empire, responsible for determining why and how your data is used.
Data Processor: Third parties authorized by Wazi Empire to process data on our behalf.
Consent: Voluntary agreement by the individual to allow the processing of their personal data.
Anonymization: Removal of identifying elements so data cannot be linked to any individual.